Category - Systems and Procedures

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From Vision To Strategy
2
Business Systems For Success
3
How To Automate Your Business And Take A Holiday
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Why You Need Systems
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Make Your Vision Day-To-Day Reality

From Vision To Strategy

Last week I gave you a system to make your vision statement come alive and become a day-to-day measure of what you do, what decisions you make, and where you go from the now to the future.

If you haven’t seen that lesson on how to make your vision real, then go back to teikoh.com and search for the article and video lesson published on 29th January 2019. Go now, then come back here!

In that lesson, I talked about the four perspectives by which you should define your vision, making it real by describing exactly what your business will be like from these four perspectives, and therefore using them as measures on achieving your vision as well as guides on your day to day behaviours and decisions. Now, let’s dive deep into those four perspectives to see how you should use them to define where you want to go and how to get there.

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Business Systems For Success

Every business, no matter how small, can only improve with the addition of clear, documented systems.

You may already have some systems in your business – perhaps how to file documents, or what paperwork to fill in, or how to use the computer system. Yet most small businesses grow their systems informally as they themselves grow and unfortunately many such systems are verbally passed on, remain in the mind of the founder, or variations are made by people as time passes.

What this or even worse, no systems end up as is a mess.

Whether you have or don’t have systems does this sound familiar?

  • Someone leaves and you have to spend a lot of time training a replacement
  • Employees do their jobs, but there’s always a holdup somewhere that has to wait for you to tell them what to do
  • Outcomes of work processes are unpredictable or inconsistent, depending on who is working on it
  • You can’t really leave your business for a vacation without being tied to email

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How To Automate Your Business And Take A Holiday

Here is a good measure of how your business is doing – as a business – and as your life’s achievement: can you take four weeks off and have a real holiday where you are not checking in?

Ultimately, that is the business we all started – the business that is successful and profitable and provides you with a lifestyle. But most of us work in businesses that are quite the opposite! Most small business owners are tied to their businesses and even if successful and profitable, certainly does not provide that lifestyle we all dreamt about. Most small business owners will be worried about taking too long a holiday from their businesses in case something goes wrong.

This fear can take the form of an angry customer that nobody else knows how to handle or what to say to him. It can take the form of an error in the day to day processes that only you know how to fix, or a new employee requiring training that only you can give her, or a decision about some outcome that nobody else can make.

The question is really about how you take the business that depends entirely on your knowledge and your ability to make decisions, to a business that runs like an automatic ticking clock? Read More

Why You Need Systems

Most people start their business to obtain financial abundance, to finding fulfilment in doing good things for their customers, but ultimately to find freedom and lifestyle.

Yet for many, they find that freedom and lifestyle elusive! They find themselves tied to their business, unable even to have a decent holiday when they are not constantly reading email or checking their phones. At work, they start their day checking messages, telling people what to do about all kinds of minutiae, constantly re-training replacement staff, repeating the obvious and then ending up late at night going over the books. Even when they find the income to hire staff, they find themselves constantly telling them what to do or checking their work or correcting their work.

Most business owners work hard – but they work hard on the wrong things. As business owners, we need to identify what really matters – what builds the business. Systems allow us to do this. Read More

Make Your Vision Day-To-Day Reality

In the last few weeks, my blog posts have been about ways to create an “independence” in your business so that you don’t have to make every decision.

The whole philosophy is about creating established rules, structures and procedures in your business – in other words systemising your business – so that everyone knows the main goal you are all working for, and can therefore make decisions based on attaining that main goal. Put into positions where they know exactly what the purpose of their position is, and through a series of policies and procedures knowing exactly what to do and how to do it, they can be effective in making their own decisions while you have the comfort of knowing that they won’t blow up the business.

It’s all about clarity in the systems.

But people have still written to me to ask, how does this make people behave “like you would.”

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