Category - Organisational Development

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Effective Meetings

Effective Meetings

Your meeting should be an event that produces results or outcomes and not the “process of meeting.” Things need to get accomplished. Picture33To improve the results of a meeting, begin by defining and improving the meeting process and people’s commitments to it.

According to a study by the University of Southern California in Los Angeles (as cited in Forbes, 10/25/93)

  • The average meeting takes place in the company conference room and 11 in the morning and lasts an hour and 30 minutes.
  • It is attended by nine people — two managers, four co-workers, two subordinates and one outsider — who have received two hour prior notification
  • It has no written agenda, and its purported purpose is complete only 50% of the time.
  • A quarter of meeting participants complain they waste between 11 and 25 percent of the time discussing irrelevant issues
  • A full third of them feel pressured to publicly espouse opinions with which they privately disagree. Another third feel they have minimal or no influence on the discussion
  • Although 36% of meetings result in a “complete” resolution of the topic at hand, participants considered only one percent of those conclusions to be particularly creative.
  • A whopping 63% of meeting attendees feel that underlying issues outside the scope of the official agenda are the real subjects under discussion.
  • Senior executives spend 53% of their time in meetings, at an average rate of $320 per person hour.

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